Admission Coordinator

Healthcare Science Academy – Chula Vista, CA

Category: Admissions

Position Type: Part-Time

Job Type: Onsite

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The Admissions Coordinator plays a key role at the front desk of Healthcare Science Academy, serving as the first point of contact for prospective students, families, and visitors. This position focuses on customer service, enrollment support, and smooth processing of student admissions.

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Key Responsibilities

• Provide front desk support for the Admissions Department, greeting and assisting all visitors, callers, and prospective students.

• Deliver excellent customer service consistent with the mission and values of Healthcare Science Academy.

• Assist with gathering information, pre-screening, and pre-qualifying potential students to ensure a smooth admissions process.

• Support enrollment by guiding applicants through forms, documentation, and scheduling.

• Perform routine clerical and office tasks, including filing, scanning, data entry, and email/phone communication.

• Manage prospective student records in the school’s CRM system (Wix, Google Workspace, Monday.com).

• Coordinate with Program Administrators, instructors, and front office staff to ensure timely processing of admissions paperwork.

• Provide ongoing support to enrolled students with questions regarding schedules, tuition, and program requirements.

Qualifications

• Previous experience in front desk, receptionist, or admissions support preferred.

• Strong interpersonal and customer service skills.

• Proficiency with computer applications such as Google Workspace (Docs, Sheets, Drive, Gmail).

• Experience with CRM systems (Wix, Monday.com) is a plus.

• Strong organizational skills, attention to detail, and ability to multitask in a fast-paced environment.

• Professional communication skills—both in person and by phone/email.

About Healthcare Science Academy

Healthcare Science Academy is committed to preparing the next generation of healthcare professionals through fast-track, high-quality training programs. We believe every patient deserves excellent care, and we empower our students to lead with confidence, serve with compassion, and elevate the standard of care.